The Power And Benefits Of Workshop In UX Design Process

During a typical UX project, there are many points and stages where using workshops can be beneficial. In order to see the big picture of your experience, you will need different types of UX workshops.

A UX studio is a significant and very important phase of a thoroughly examined and well-planned out products. There is a wide assortment of situations where such studios can assist with tackling pressing issues, which are the backbone for a project’s success. They can go from handling complex design or UX issues to getting useful criticism on your design.

User experience design is an innately cooperative process. Teams all over the planet are woven in a cross-functional way, as agile project management strategies are presently utilized by more than 90% of organizations.

On account of the collaborative nature of UX, studios can be an optimal method for saving time, streamline correspondence, and produce incredible outcomes collectively. The fundamental distinction among studios and normal gatherings is that you assume stuff is going to be done, not only talked about.

The primary objective here is making a group dynamic that will permit to you get partner stakeholder buy in and stay away from the customary contentions in general and misunderstandings.

Studios are frequently significant milestone in projects which start off specific stages or become the dynamic focuses. Aside from ensuring that gatherings are significant, workshopping gives a scope of benefits to how you progress through your tasks.

In-house groups are frequently built of designers, specialists, product manager, engineers, and information experts – all cooperating on tackling issues. While you’re working with client groups, significantly more specializations are coming into the situation.

Most frequently they are advertisers, managers, salesmen, CEOs, founders so you need to design the studios in like manner to your gathering.

In any case, in spite of being a particularly crucial piece of the process, user experience studios are frequently inadequately coordinated and managed. In the present article, we’ll investigate a few important hints on the best way to run a UX studio and how you ought to prepare for one.

What exactly is a UX workshop?

User experience studios are pointed toward addressing basic issues and invigorating progress. These meetings are centered around a restricted scope of issues. To this end they permit groups to accomplish noteworthy objectives and definite guides for accomplishing them.

But first, how are studios unique in relation to ordinary gatherings?

  • They held to accomplish a reasonable objective or foster an arrangement or solution that would assist with arriving at a particular objective;
  • They take significantly longer to organize and plan;
  • They focus in on a negligible rundown of points, and their design doesn’t endorse going on tangents;
  • They are dynamic in nature. All members should be put and engaged with the conversation or the studio’s exercises;
  • They are often significantly longer – while there are 1-hour studios, they commonly range from a couple of hours to a whole day.

Setting up a UX workshop

Setting up a studio can be tedious and time consuming – we should be aware of that. By and large, the principal instinct is to begin dealing with the activities, since they are at the core of the studio.

In any case, it’s fundamental to understand that there is a lot of things we want to deal with before we address the process. It’s generally really smart to investigate objectives and methodology first.

A workshop's objectives

Objectives for the most part fall into (yet are not restricted to) these four standard classifications:

  • Agreement – settling on some mutual interest inside groups/departments;
  • Learning – partaking top to bottom understanding into a significant point;
  • Ideation – investigating novel thoughts or likely answers for specific issues;
  • Building connections – associating individuals inside offices;

Evaluate the gap:

Whenever you’ve characterized the workshop’s objectives, you can lay out what sort of data you need, to accomplish them. Ask yourself: “What questions must we answer to arrive at the ideal solution?”

How would we accomplish that?

Now that you’ve investigated the focal objectives and the inquiries that should be addressed, you can identify the most reasonable processes.

UX workshop activities can be exceptionally diverse and they all fill various needs. The following are a couple of them:

  • Post up
  • Affinity outlining
  • Dot voting
  • Constrained positioning
  • Story boarding
  • Role playing

These exercises can pricelessly affect:

  • Gap and trouble spot distinguishing proof – examining problematic regions that don’t fit client ventures;
  • Characterizing a MVP – all things considered characterizing high level values by grouping themes in client stories;
  • Overseeing dangers and assumptions – laying out fundamental vital stages to arrive at a great result;
  • Finding situation triggers and results – deciding key client assignments that have not been brought up in user persona.
  • Client needs prioritization – laying out the most significant of client needs through argumentation;

Other significant stuff

There are bunch of things that also should be considered that don’t have anything to do with UX as such. They are simply organizational in nature and are significant for a “frictionless” work shop. Here are some of them:

  • Pick the right scene/area
  • Set up the room
  • Ensure the invitees are also ready
  • Think about arranging a few snacks and water

If it’s not too much trouble, note that workshops can also be held from a distance. Assuming you really want to assemble your group on the web, think about such apparatuses as Miro, Whimsical or Figma. These instruments permit real time coordinated effort and collaboration, which is by and large the thing you want for a useful workshop.

Who is required to come?

It’s important that main individuals that truly should be there go to the workshop. Having such a large number of individuals that are not straightforwardly engaged with the current matter can make things not so much useful but rather more dissipated. So it should be kept into consideration that only the relevant individuals attend the workshop.

On the off chance that your invitee list is getting enormous, think about running various workshops, as opposed to having a packed one.

Additionally, it’s critical to search for individuals who will help you put together and deal with the occasion. This will guarantee that your facilitator’s liabilities will not overlap with workshop’s management obligations.

Common sorts of workshops

These assortments arrive in a variety of shapes and sizes. Notwithstanding, every one of them are ordinarily a variety of the accompanying five focal sorts.

1. Discovery workshop

Ordinarily held to:

  • Characterize business prerequisites
  • Assemble fundamental information from groups and partners
  • Characterize project objectives and needs

2. Empathy workshop

Normally held to:

  • Look into end-clients
  • Lay out clients’ requirements and inspirations
  • Make empathy for end-clients

3. Design workshops

Normally held to:

  • Take care of critical design issues;
  • Fuse different viewpoints into your product’s design;
  • Ingrain shared ownership;

4. Prioritization workshops

Normally held to:

  • Lay out fundamental elements and values;
  • Make agreement among team members and colleagues;
  • Lay out which elements ought to make it into the MVP;

5. Critique workshops

Normally held to:

  • Comprehend how well existing design fulfill UX needs;
  • Recognize potential advancements and upgrades;
  • Completely investigate whether client flow, and usability heuristics are satisfactory;

What are the advantages?

We’ve examined workshops objectives and importance. Now how about we investigate their advantages?

UI/UX design workshops are key for developing a vast comprehension of the product and client related issues. Accordingly, this permits individuals to deal with a specific product to have a common vision and course.

They are fundamental with regards to approving presumptions and searching for the best answers for your clients. This drives us to augment the worth your product deals to your clients.

These advantages guarantee that your task will push ahead with less vulnerability and a more noteworthy arrangement of achievement.

These workshops utilizes a client focused design approach to arrive at creative solutions. It’s a step by step manual for unleash the team’s imagination and creativity by putting clients at the focal point of the design process to concoct new responses to troublesome issues.

Client Experience is not a silos practice. To gather information, produce groundbreaking thoughts, and design solutions, it’s ideal to unite individuals. Subsequently this hand-on cooperative workshop gives objective arranged bunch works out, with every participant being given possibility to take part and share their insight.

These workshops assist users with characterizing business systems, produce and approve thoughts, and focus on the most basic difficulties to settle. User experience workshops are aimed at solving critical issues and stimulating progress.

These sessions are focused on a limited range of problems. This is why they allow teams to achieve actionable goals and detailed roadmaps for achieving them. UI/UX design workshops are key for cultivating a company-wide understanding of the product and user-related issues.

As a result, this allows people to work on a certain product to have a shared vision and direction.

They are essential when it comes to validating assumptions and looking for the best solutions for your users. This leads us to maximize the value your products offer to your customers. All of these benefits ensure that your project will move forward with less uncertainty and a greater deal of success.

UI/UX design workshops are key for cultivating a company-wide understanding of the product and user-related issues. As a result, this allows people to work on a certain product to have a shared vision and direction.

They are essential when it comes to validating assumptions and looking for the best solutions for your users. This leads us to maximize the value your products offer to your customers. All of these benefits ensure that your project will move forward with less uncertainty and a greater deal of success.

A UX workshop sees all the interested and involved parties sit down together with the aim of enhancing the user experience of your product to enable all the benefits that brings. They present the chance for all the involved parties to get to know each other, and more importantly what ideas people have and work out what page everybody is on.

The workshops bring together all the developers, designers, decision makers and project leaders, and allow for people to work out the best way forward.

The design process cannot work as a black box, where you input data and something comes out at the end. It’s often hard to walk stakeholders through the whole process because they are typically business people, who may not feel engaged by qualitative, emotional concepts.

But, when instead of sending deliverables via email, you involve them in the process and create things together, they will feel a part of the team and be more willing to give you the buy-in you sometimes so desperately need.

User research is often neglected in digital projects because, in traditional business, ethnographic research was not widely used. This type of workshop allows your whole team (and stakeholders) to emotionally immerse in the world of the users and understand how important research is.

Collaborative analysis means that you all spend a day or so in a room together, going through the observations you found in user research. You may even watch user testing or interview videos together. Key observations are then highlighted, clustered and interpreted together.

This sort of workshop is extremely useful to build a shared level of empathy towards the end customer.

Information architecture should ideally be the outcome of concentrated user research; however, companies often have complex business information that needs to be shown on the website.

The ideal IA workshop should involve a user researcher, information architect, the client (or internal stakeholder) and a subject matter expert as well. You can conduct a set of cards sorting activities (either paper-based or using digital tools such as Optimal Sort) and focused brainstorming to come up with a set of IA structures you can later test with your audience.

The key to designing successful workshops is planning, understanding your participants, and being flexible.


Now I’d like to hear from you.

Have you tried design workshop before?

If so, how did it go?

Let me know in the comments section below.